eBay Inventory Management with Xero

Sales Analytics for eBay

Enhanced Business InsightsThe integration also provides enhanced visibility into business performance metrics such as cash flows, profitability analysis per item sold on eBay, seasonal trends analyses and more detailed insights which help in making informed business decisions swiftly. This step is crucial for enabling the secure syncing of payout data. read about the best eBay Inventory Management with Xero Utilizing robust software like Link My Books can simplify this process by automatically categorizing each transaction according to your specified settings. By setting this process on autopilot, sellers can focus more on other critical aspects of their business. By leveraging such integrations wisely, businesses stand to enhance both profitability and sustainability in an increasingly competitive market.

This automation not only minimizes errors but also saves valuable time. How Accurate Bookkeeping Can Boost Your eCommerce BusinessStreamlined Financial ManagementIntegrating your eBay sales with Xero through tools like Link My Books transforms the way you handle your eCommerce financials. Real-Time eBay Data Sync Over time, these savings can become substantial, contributing directly to the bottom line of your ecommerce business. Strategic Advantages for GrowthAutomated accounting systems like Link My Books free up ecommerce business owners to allocate more time towards activities that fuel growth such as market research, product development, and customer engagement strategies.

Syncing eBay Managed Payments with Xero offers a significant advantage by ensuring that every transaction detail is recorded precisely. Ensured Accuracy in BookkeepingAccuracy in financial records is paramount for any business. The integration of eBay Managed Payments with Xero alleviates this burden by automatically syncing payout data into your accounting software. With automated systems taking over the reconciliation tasks, business owners can have confidence that their financial records are precise.

From Transactions to Reports: A Seamless Flow in eCommerce AccountingAutomating the Integration ProcessThe integration of eBay and Xero simplifies eCommerce accounting by automating the transfer of transaction data directly from eBay Managed Payments to Xero. Enhancing Reconciliation ProcessesReconciliation can be one of the most time-consuming tasks in accounting but integrating your ecommerce platforms with Xero simplifies this process significantly. Accurate tracking increases visibility over taxable transactions ensuring compliance while potentially identifying areas where tax reductions are applicable. It simplifies understanding overall business performance by aggregating data across platforms which aids in strategic decision-making.

eBay Order Reconciliation in Xero

Detailed Guide on Reconciling Payouts in Xero from eBay Sales

How to Automate Your eBay Sales with Xero

Automation frees up valuable time that can be better spent on initiatives that drive business growth and enhance competitive advantage. This ensures that every transaction on eBay reflects accurately in Xero's ledgers without manual entry, breaking down sales, refunds, fees, VAT, and more for comprehensive tracking. eBay Order Management in Xero Business owners can have confidence that their accounts reflect the true state of their finances at any given time.

This not only saves precious time but also enhances financial control by enabling prompt responses to any discrepancies. This knowledge will allow you to better manage financial entries and ensure accuracy across your accounts.

Automation of Financial ProcessesThe integration tools available today, such as Link My Books for eBay and Xero integration, offer automation solutions that can handle complex financial data effortlessly. Integrative Techniques between Shopify, Amazon, and EBay AccountsIntegrative OverviewWhen managing multiple ecommerce platforms like Shopify, Amazon, and eBay, integration is key to streamline operations and ensure accurate financial records.

Sellers can thus ensure their bank statements and accounting records align perfectly without sifting through countless transactions manually. This information is crucial for making informed decisions about the business.

Why Every eBay Seller Should Consider Xero Integration

E-commerce operators can leverage accurate financial insights obtained from integrated systems to optimize their operations and marketing efforts effectively competing against rivals. Settlements are not just lump sums but are itemized to show different components such as product sales, shipping fees, refunds issued, and VAT charged. With each payout, details such as sales, refunds, fees, and VAT need to be meticulously recorded. Instead of dedicating hours to manual bookkeeping tasks each month, this time can be redirected towards activities that enhance business growth and customer engagement-areas critical to gaining a competitive edge in the ecommerce marketplace. This ensures that all financial data relevant to VAT is accounted for without manual intervention. Efficient Reconciliation ProcessOne of the standout benefits of integrating eBay Managed Payments with Xero is the streamlined reconciliation process it facilitates. Cost EfficiencyBy reducing the need for manual accounting tasks or even extensive accounting consultations thanks to accurate autopilot operations via Link My Books integration with Xero, sellers stand to save on operational costs. The integration automates the transfer of transaction details directly into Xero from eBay, particularly focusing on managed payments, which are increasingly becoming the norm for eBay transactions. This synchronization automatically transfers payout information from eBay to Xero, thus eliminating manual data entry errors and reducing the administrative burden on business owners. For instance, having precise accounts through automated systems may help identify unnecessary expenses or optimize tax liabilities like VAT.

Automated Bookkeeping for eBay

Overcoming Common Challenges in eBay to Xero Integration

Upcoming enhancements might include more adaptable settings in applications like Link My Books, allowing users to customize how data is processed and reported according to their specific business needs. Understanding and Managing FinancesWith integration in place, it's vital to familiarize yourself with how data flows from eBay to Xero. Automating Data SyncWith settings configured, the automation process can commence. The automated system should minimize discrepancies but conducting periodic checks helps catch any potential errors early on. This seamless connection ensures that every payout, whether it involves sales, refunds, or fees, is accurately captured. This precision allows for one-click reconciliation which not only speeds up the bookkeeping process but also reduces errors associated with manual data entry. The automation provided by integrating eBay with Xero reduces the need for manual entries and extensive audit trails required during tax season or financial reviews.

The confidence that comes from knowing your books are meticulously maintained allows business owners to focus more on operational strategies and less on back-office tasks. Ultimately, syncing these systems allows ecommerce operators to concentrate on scaling their operations rather than getting bogged down by routine accounting tasks. Strategic Advantages of Integrated SystemsBeyond simplifying bookkeeping, integrated systems provide strategic advantages for business growth. Building Stronger Financial Practices with Integrated Payment SolutionsStreamlining eBay Accounting with Xero IntegrationFor eCommerce businesses using eBay, integrating their financial operations with Xero can drastically simplify the accounting process. With tools that automatically sync payout data from eBay to Xero, entrepreneurs have one less thing to worry about. Comprehensive Breakdown on Managing VAT through Xero for eBay SellersUnderstanding VAT Management Through Xero for eBay SellersManaging Value Added Tax (VAT) efficiently is crucial for eBay sellers looking to streamline their accounting processes.

The integration of Xero with eBay via tools like Link My Books simplifies the tracking and reporting of VAT. Simplifying Reconciliation ProcessThe reconciliation process is greatly simplified with this integration. Whether it's setting unique rules for categorizing transactions or creating tailored reports that focus on particular aspects of one's business, these customizable options will cater extensively to individual preferences thus making automated systems feel much more relevant and useful. Each summarized invoice generated by this integration matches exactly with bank deposits received from eBay sales. This connection automates the transfer of payout data directly into your accounting software. These invoices capture comprehensive details about each payout: how much was from actual sales, what part was refunds, fees deducted by eBay, and the VAT calculated.

By automating the transfer of data from eBay Managed Payments to Xero, each transaction is recorded in real time without manual entry. By reducing manual workloads, improving accuracy, saving costs, and enabling better use of resources towards core business activities, automated accounting plays a pivotal role in helping online stores thrive in increasingly competitive markets. eBay Fee Tracking in Xero Then, authorize Link My Books to access your eBay and Xero accounts by following the authentication procedures provided on their platform. Accurate tracking helps identify deductible expenses more effectively and ensures compliance with tax regulations without any extra effort on part of the seller. With each deposit corresponding precisely to an invoice in Xero, reconciling accounts becomes almost instantaneous-a single click is all it takes. These invoices are crafted to match precisely with the deposits received into your bank account which significantly streamlines the reconciliation process in Xero.

The Ultimate Guide to eBay and Xero Integration

As a round upIn effect this means that mastering your eBay managed payments reporting with Xero through integration tools like Link My Books doesn't just streamline accounting processes-it transforms them into strategic business advantages. When every transaction from eBay Managed Payments is automatically synchronized to Xero, sellers no longer need to manually enter data. In effect this means,integrating Xero with your eBay selling platform offers numerous advantages ranging from improved accuracy in bookkeeping and easier compliance with tax regulations to significant time and cost savings. As ecommerce continues evolving rapidly, harnessing technology such as Link My Books for integrations like these becomes indispensable for maintaining competitive advantage and fostering sustainable growth. Sales Tax Mapping for eBay Consequently, reconciling these amounts becomes as straightforward as clicking a button. Accuracy and ConfidenceThe precision with which these transactions are recorded means business owners can have complete confidence in the accuracy of their bookkeeping. Ensuring that your integration tools are correctly set up and regularly updated can help mitigate these issues. Such granular detail is crucial for precise accounting and can significantly simplify the reconciliation process. Once you receive a payout from eBay Managed Payments, these tools automatically generate detailed summary invoices.

This categorization not only simplifies understanding but also aids in comprehensive financial tracking and reporting. There may be an emergence of functionalities supporting broader cross-platform compatibility-encompassing not just payment processing platforms but perhaps even CRM systems, marketing tools, or inventory management interfaces. Operational Efficiency and Cost ReductionAutomating eBay accounting tasks liberates valuable time for eCommerce business owners-time that can be redirected towards activities that drive growth such as market research, customer engagement, and product development. This granularity allows business owners to see not just total revenues but also where money is being spent or lost. The initial setup requires you to authenticate your accounts on both platforms and grant necessary permissions for data access. Automated systems ensure that all entries are consistent with the actual bank deposits which simplifies the reconciliation process significantly.

EBay Inventory Management with Xero - Automated Bookkeeping for eBay

  1. Real-Time eBay Data Sync
  2. Sales Tax Mapping for eBay
  3. eBay Fee and Commission Analysis
It simplifies otherwise complex financial data making it easier to understand where adjustments may be needed. This meticulous accuracy helps in simplifying the reconciliation process by matching every deposit received into the bank account with its respective entry in the books.

Automation reduces the hours spent on routine accounting tasks dramatically. Simplifying ReconciliationThe clean summary invoice generated after each payout simplifies the often tedious task of reconciliation. eBay Inventory Management with Xero This level of detail provides clarity over financial standings and aids in more accurate bookkeeping. Streamlined Reconciliation ProcessOne major advantage of integrating your eBay Managed Payments with Xero is the simplification of the reconciliation process. In effect this means,integrating Xero with eBay offers multiple benefits that extend beyond simple bookkeeping. This not only saves time but also enhances overall financial accuracy because there's less room for human error-an essential factor when dealing with intricate details like VAT calculations. Also keep an eye on updates from both eBay and Link My Books or similar services which may affect how transactions are processed and reported. With reliable automation tools handling day-to-day bookkeeping tasks proficiently, ecommerce business owners can focus more on scaling their ventures.

This would facilitate a more interconnected backend environment where all facets of an ecommerce operation can communicate seamlessly with each other. Automation not only encompasses syncing payouts but also includes detailed breakdowns and categorization of transactions which aids in precise bookkeeping and potentially lower VAT charges due to accurate records. Potential issues might be due to timing differences when deposits are recorded or errors in transaction categorization on either end-eBay or Xero. This synchronicity simplifies reconciliation significantly; often reducing it to a single click task within Xero's platform. This breakdown is crucial for maintaining accurate and comprehensive bookkeeping records. In effect this meansthe automation of your eBay sales into Xero not only frees up valuable time but potentially lowers operational costs associated with manual bookkeeping processes while enhancing accuracy in financial reporting. This granularity helps online retailers understand their cash flow better and provides insights into which areas of their business are most profitable or costing them money. With detailed insights into every transaction and reduced fiscal discrepancies, businesses can allocate resources more wisely while maintaining compliance with tax regulations easily-factors crucial for sustainable growth and success in today's competitive marketplace.

23 .Navigating Through Complexities of Multi-Channel Ecommerce Operations

Online retailers gain access to efficient management tools that not only ensure financial accuracy but also augment operational capabilities. With reduced manual workload and enhanced accuracy, business owners can redirect focus towards strategic activities aimed at taking their business to new heights.25 . Automating the data entry process through tools designed for eBay transactions into Xero minimizes these risks by ensuring that every entry matches the corresponding bank deposit exactly. This one-to-one match facilitates easy reconciliation within Xero at just a click, saving substantial time each month that would otherwise be spent cross-checking each entry manually. The Reconciliation Process in XeroReconciliation within Xero becomes significantly straightforward with these summaries. By automating the transfer and breakdown of eBay Managed Payments payout data into Xero, business owners can achieve a high level of accuracy in their bookkeeping without dedicating extensive time and resources. Sales Analytics for eBay

This automation ensures that each transaction is recorded without manual input, reducing errors and saving valuable time. Each time a transaction occurs, whether it's a sale, refund, or fee, the details are automatically captured and categorized in Xero. Regular audits and reconciliations can help ensure that the entries made through automated systems align with actual bank account flows and receipts. This feature saves substantial time for retailers who would otherwise spend hours ensuring their books are balanced correctly. This system frees up valuable time which can be invested into strategic planning and exploring new market opportunities rather than getting bogged down by routine administrative chores.

Each transaction recorded reflects the actual movement of money, enabling precise tracking and reporting. The reliability provided by systems like Link My Books simplifies compliance with financial regulations and readies businesses for audits without the frantic rush typically associated with financial year-ends. Automating this process eliminates the need to manually enter each transaction, thereby reducing errors and saving valuable time. In effect this means that connecting your eBay store with Xero through an automation tool like Link My Books not only simplifies bookkeeping but also enhances financial accuracy across platforms. These documents capture all crucial financial activities including sales, refunds, and fees.

This feature not only saves time but also reduces errors associated with manual data entry. Each transaction recorded on eBay is mirrored in Xero with detailed breakouts including VAT, making financial tracking straightforward and reliable. Streamlining Financial ReportsOne significant benefit of integrating your eBay sales into Xero via automation tools like Link My Books is streamlined financial reporting. This automation streamlines the reconciliation process, typically reducing errors and saving significant time. Automatic accounting processes not only facilitate smoother operational flows but potentially lower VAT bills through precise tracking and reporting-all contributing towards fostering a robust foundation for sustained business success.

Accounting, also known as accountancy, is the process of recording and processing information about economic entities, such as businesses and corporations.[1][2] Accounting measures the results of an organization's economic activities and conveys this information to a variety of stakeholders, including investors, creditors, management, and regulators.[3] Practitioners of accounting are known as accountants. The terms "accounting" and "financial reporting" are often used interchangeably.[4]

Accounting can be divided into several fields including financial accounting, management accounting, tax accounting and cost accounting.[5] Financial accounting focuses on the reporting of an organization's financial information, including the preparation of financial statements, to the external users of the information, such as investors, regulators and suppliers.[6] Management accounting focuses on the measurement, analysis and reporting of information for internal use by management to enhance business operations.[1][6] The recording of financial transactions, so that summaries of the financials may be presented in financial reports, is known as bookkeeping, of which double-entry bookkeeping is the most common system.[7] Accounting information systems are designed to support accounting functions and related activities.

Accounting has existed in various forms and levels of sophistication throughout human history. The double-entry accounting system in use today was developed in medieval Europe, particularly in Venice, and is usually attributed to the Italian mathematician and Franciscan friar Luca Pacioli.[8] Today, accounting is facilitated by accounting organizations such as standard-setters, accounting firms and professional bodies. Financial statements are usually audited by accounting firms,[9] and are prepared in accordance with generally accepted accounting principles (GAAP).[6] GAAP is set by various standard-setting organizations such as the Financial Accounting Standards Board (FASB) in the United States[1] and the Financial Reporting Council in the United Kingdom. As of 2012, "all major economies" have plans to converge towards or adopt the International Financial Reporting Standards (IFRS).[10][11]

History

[edit]
Portrait of Luca Pacioli, painted by Jacopo de' Barbari, 1495 (Museo di Capodimonte)

Accounting is thousands of years old and can be traced to ancient civilizations.[12][13][14] One early development of accounting dates back to ancient Mesopotamia and is closely related to developments in writing, counting and money;[12] there is also evidence of early forms of bookkeeping in ancient Iran,[15][16] and early auditing systems by the ancient Egyptians and Babylonians.[13] By the time of Emperor Augustus, the Roman government had access to detailed financial information.[17]

Many concepts related to today's accounting seem to be initiated in medieval's Middle East. For example, Jewish communities used double-entry bookkeeping in the early-medieval period[18][19] and Muslim societies, at least since the 10th century also used many modern accounting concepts.[20]

The spread of the use of Arabic numerals, instead of the Roman numbers historically used in Europe, increased efficiency of accounting procedures among Mediterranean merchants,[21] who further refined accounting in medieval Europe.[22] With the development of joint-stock companies, accounting split into financial accounting and management accounting.

The first published work on a double-entry bookkeeping system was the Summa de arithmetica, published in Italy in 1494 by Luca Pacioli (the "Father of Accounting").[23][24] Accounting began to transition into an organized profession in the nineteenth century,[25][26] with local professional bodies in England merging to form the Institute of Chartered Accountants in England and Wales in 1880.[27]

Etymology

[edit]
Early 19th-century ledger

Both the words "accounting" and "accountancy" were in use in Great Britain by the mid-1800s and are derived from the words accompting and accountantship used in the 18th century.[28] In Middle English (used roughly between the 12th and the late 15th century), the verb "to account" had the form accounten, which was derived from the Old French word aconter,[29] which is in turn related to the Vulgar Latin word computare, meaning "to reckon". The base of computare is putare, which "variously meant to prune, to purify, to correct an account, hence, to count or calculate, as well as to think".[29]

The word "accountant" is derived from the French word compter, which is also derived from the Italian and Latin word computare. The word was formerly written in English as "accomptant", but in process of time the word, which was always pronounced by dropping the "p", became gradually changed both in pronunciation and in orthography to its present form.[30]

Terminology

[edit]

Accounting has variously been defined as the keeping or preparation of the financial records of transactions of the firm, the analysis, verification and reporting of such records and "the principles and procedures of accounting"; it also refers to the job of being an accountant.[31][32][33]

Accountancy refers to the occupation or profession of an accountant,[34][35][36] particularly in British English.[31][32]

Topics

[edit]

Accounting has several subfields or subject areas, including financial accounting, management accounting, auditing, taxation and accounting information systems.[5]

Financial accounting

[edit]

Financial accounting focuses on the reporting of an organization's financial information to external users of the information, such as investors, potential investors and creditors. It calculates and records business transactions and prepares financial statements for the external users in accordance with generally accepted accounting principles (GAAP).[6] GAAP, in turn, arises from the wide agreement between accounting theory and practice, and changes over time to meet the needs of decision-makers.[1]

Financial accounting produces past-oriented reports—for example financial statements are often published six to ten months after the end of the accounting period—on an annual or quarterly basis, generally about the organization as a whole.[6]

Management accounting

[edit]

Management accounting focuses on the measurement, analysis and reporting of information that can help managers in making decisions to fulfill the goals of an organization. In management accounting, internal measures and reports are based on cost–benefit analysis, and are not required to follow the generally accepted accounting principle (GAAP).[6] In 2014 CIMA created the Global Management Accounting Principles (GMAPs). The result of research from across 20 countries in five continents, the principles aim to guide best practice in the discipline.[37]

Management accounting produces past-oriented reports with time spans that vary widely, but it also encompasses future-oriented reports such as budgets. Management accounting reports often include financial and non financial information, and may, for example, focus on specific products and departments.[6]

Intercompany accounting

[edit]

Intercompany accounting focuses on the measurement, analysis and reporting of information between separate entities that are related, such as a parent company and its subsidiary companies. Intercompany accounting concerns record keeping of transactions between companies that have common ownership such as a parent company and a partially or wholly owned subsidiary. Intercompany transactions are also recorded in accounting when business is transacted between companies with a common parent company (subsidiaries).[38][39]

Auditing

[edit]

Auditing is the verification of assertions made by others regarding a payoff,[40] and in the context of accounting it is the "unbiased examination and evaluation of the financial statements of an organization".[41] Audit is a professional service that is systematic and conventional.[42]

An audit of financial statements aims to express or disclaim an independent opinion on the financial statements. The auditor expresses an independent opinion on the fairness with which the financial statements presents the financial position, results of operations, and cash flows of an entity, in accordance with the generally accepted accounting principles (GAAP) and "in all material respects". An auditor is also required to identify circumstances in which the generally accepted accounting principles (GAAP) have not been consistently observed.[43]

Information systems

[edit]

An accounting information system is a part of an organization's information system used for processing accounting data.[44] Many corporations use artificial intelligence-based information systems. The banking and finance industry uses AI in fraud detection. The retail industry uses AI for customer services. AI is also used in the cybersecurity industry. It involves computer hardware and software systems using statistics and modeling.[45]

Many accounting practices have been simplified with the help of accounting computer-based software. An enterprise resource planning (ERP) system is commonly used for a large organisation and it provides a comprehensive, centralized, integrated source of information that companies can use to manage all major business processes, from purchasing to manufacturing to human resources. These systems can be cloud based and available on demand via application or browser, or available as software installed on specific computers or local servers, often referred to as on-premise.

Tax accounting

[edit]

Tax accounting in the United States concentrates on the preparation, analysis and presentation of tax payments and tax returns. The U.S. tax system requires the use of specialised accounting principles for tax purposes which can differ from the generally accepted accounting principles (GAAP) for financial reporting.[46] U.S. tax law covers four basic forms of business ownership: sole proprietorship, partnership, corporation, and limited liability company. Corporate and personal income are taxed at different rates, both varying according to income levels and including varying marginal rates (taxed on each additional dollar of income) and average rates (set as a percentage of overall income).[46]

Forensic accounting

[edit]

Forensic accounting is a specialty practice area of accounting that describes engagements that result from actual or anticipated disputes or litigation.[47] "Forensic" means "suitable for use in a court of law", and it is to that standard and potential outcome that forensic accountants generally have to work.

Political campaign accounting

[edit]

Political campaign accounting deals with the development and implementation of financial systems and the accounting of financial transactions in compliance with laws governing political campaign operations. This branch of accounting was first formally introduced in the March 1976 issue of The Journal of Accountancy.[48]

Organizations

[edit]

Professional bodies

[edit]

Professional accounting bodies include the American Institute of Certified Public Accountants (AICPA) and the other 179 members of the International Federation of Accountants (IFAC),[49] including Institute of Chartered Accountants of Scotland (ICAS), Institute of Chartered Accountants of Pakistan (ICAP), CPA Australia, Institute of Chartered Accountants of India, Association of Chartered Certified Accountants (ACCA) and Institute of Chartered Accountants in England and Wales (ICAEW). Some countries have a single professional accounting body and, in some other countries, professional bodies for subfields of the accounting professions also exist, for example the Chartered Institute of Management Accountants (CIMA) in the UK and Institute of management accountants in the United States.[50] Many of these professional bodies offer education and training including qualification and administration for various accounting designations, such as certified public accountant (AICPA) and chartered accountant.[51][52]

Firms

[edit]

Depending on its size, a company may be legally required to have their financial statements audited by a qualified auditor, and audits are usually carried out by accounting firms.[9]

Accounting firms grew in the United States and Europe in the late nineteenth and early twentieth century, and through several mergers there were large international accounting firms by the mid-twentieth century. Further large mergers in the late twentieth century led to the dominance of the auditing market by the "Big Five" accounting firms: Arthur Andersen, Deloitte, Ernst & Young, KPMG and PricewaterhouseCoopers.[53] The demise of Arthur Andersen following the Enron scandal reduced the Big Five to the Big Four.[54]

Standard-setters

[edit]

Generally accepted accounting principles (GAAP) are accounting standards issued by national regulatory bodies. In addition, the International Accounting Standards Board (IASB) issues the International Financial Reporting Standards (IFRS) implemented by 147 countries.[1] Standards for international audit and assurance, ethics, education, and public sector accounting are all set by independent standard settings boards supported by IFAC. The International Auditing and Assurance Standards Board sets international standards for auditing, assurance, and quality control; the International Ethics Standards Board for Accountants (IESBA) [55] sets the internationally appropriate principles-based Code of Ethics for Professional Accountants; the International Accounting Education Standards Board (IAESB) sets professional accounting education standards;[56] and International Public Sector Accounting Standards Board (IPSASB) sets accrual-based international public sector accounting standards.[57][4]

Organizations in individual countries may issue accounting standards unique to the countries. For example, in Australia, the Australian Accounting Standards Board manages the issuance of the accounting standards in line with IFRS. In the United States the Financial Accounting Standards Board (FASB) issues the Statements of Financial Accounting Standards, which form the basis of US GAAP,[1] and in the United Kingdom the Financial Reporting Council (FRC) sets accounting standards.[58] However, as of 2012 "all major economies" have plans to converge towards or adopt the IFRS.[10]

Education, training and qualifications

[edit]

Degrees

[edit]

At least a bachelor's degree in accounting or a related field is required for most accountant and auditor job positions, and some employers prefer applicants with a master's degree.[59] A degree in accounting may also be required for, or may be used to fulfill the requirements for, membership to professional accounting bodies. For example, the education during an accounting degree can be used to fulfill the American Institute of CPA's (AICPA) 150 semester hour requirement,[60] and associate membership with the Certified Public Accountants Association of the UK is available after gaining a degree in finance or accounting.[61]

A doctorate is required in order to pursue a career in accounting academia, for example, to work as a university professor in accounting.[62][63] The Doctor of Philosophy (PhD) and the Doctor of Business Administration (DBA) are the most popular degrees. The PhD is the most common degree for those wishing to pursue a career in academia, while DBA programs generally focus on equipping business executives for business or public careers requiring research skills and qualifications.[62]

Professional qualifications

[edit]

Professional accounting qualifications include the chartered accountant designations and other qualifications including certificates and diplomas.[64] In Scotland, chartered accountants of ICAS undergo Continuous Professional Development and abide by the ICAS code of ethics.[65] In England and Wales, chartered accountants of the ICAEW undergo annual training, and are bound by the ICAEW's code of ethics and subject to its disciplinary procedures.[66]

In the United States, the requirements for joining the AICPA as a Certified Public Accountant are set by the Board of Accountancy of each state, and members agree to abide by the AICPA's Code of Professional Conduct and Bylaws.

The ACCA is the largest global accountancy body with over 320,000 members, and the organisation provides an 'IFRS stream' and a 'UK stream'. Students must pass a total of 14 exams, which are arranged across three levels.[67]

Research

[edit]

Accounting research is research in the effects of economic events on the process of accounting, the effects of reported information on economic events, and the roles of accounting in organizations and society.[68][69] It encompasses a broad range of research areas including financial accounting, management accounting, auditing and taxation.[70]

Accounting research is carried out both by academic researchers and practicing accountants. Methodologies in academic accounting research include archival research, which examines "objective data collected from repositories"; experimental research, which examines data "the researcher gathered by administering treatments to subjects"; analytical research, which is "based on the act of formally modeling theories or substantiating ideas in mathematical terms"; interpretive research, which emphasizes the role of language, interpretation and understanding in accounting practice, "highlighting the symbolic structures and taken-for-granted themes which pattern the world in distinct ways"; critical research, which emphasizes the role of power and conflict in accounting practice; case studies; computer simulation; and field research.[71][72]

Empirical studies document that leading accounting journals publish in total fewer research articles than comparable journals in economics and other business disciplines,[73] and consequently, accounting scholars[74] are relatively less successful in academic publishing than their business school peers.[75] Due to different publication rates between accounting and other business disciplines, a recent study based on academic author rankings concludes that the competitive value of a single publication in a top-ranked journal is highest in accounting and lowest in marketing.[76]

Scandals

[edit]

The year 2001 witnessed a series of financial information frauds involving Enron, auditing firm Arthur Andersen, the telecommunications company WorldCom, Qwest and Sunbeam, among other well-known corporations. These problems highlighted the need to review the effectiveness of accounting standards, auditing regulations and corporate governance principles. In some cases, management manipulated the figures shown in financial reports to indicate a better economic performance. In others, tax and regulatory incentives encouraged over-leveraging of companies and decisions to bear extraordinary and unjustified risk.[77]

The Enron scandal deeply influenced the development of new regulations to improve the reliability of financial reporting, and increased public awareness about the importance of having accounting standards that show the financial reality of companies and the objectivity and independence of auditing firms.[77]

In addition to being the largest bankruptcy reorganization in American history, the Enron scandal undoubtedly is the biggest audit failure[78] causing the dissolution of Arthur Andersen, which at the time was one of the five largest accounting firms in the world. After a series of revelations involving irregular accounting procedures conducted throughout the 1990s, Enron filed for Chapter 11 bankruptcy protection in December 2001.[79]

One consequence of these events was the passage of the Sarbanes–Oxley Act in the United States in 2002, as a result of the first admissions of fraudulent behavior made by Enron. The act significantly raises criminal penalties for securities fraud, for destroying, altering or fabricating records in federal investigations or any scheme or attempt to defraud shareholders.[80]

Fraud and error

[edit]

Accounting fraud is an intentional misstatement or omission in the accounting records by management or employees which involves the use of deception. It is a criminal act and a breach of civil tort. It may involve collusion with third parties.[81]

An accounting error is an unintentional misstatement or omission in the accounting records, for example misinterpretation of facts, mistakes in processing data, or oversights leading to incorrect estimates.[81] Acts leading to accounting errors are not criminal but may breach civil law, for example, the tort of negligence.

The primary responsibility for the prevention and detection of fraud and errors rests with the entity's management.[81]

See also

[edit]
  • Accounting information system
  • Accounting records

References

[edit]
  1. ^ a b c d e f Needles, Belverd E.; Powers, Marian (2013). Principles of Financial Accounting. Financial Accounting Series (12 ed.). Cengage Learning.
  2. ^ Accounting Research Bulletins No. 7 Reports of Committee on Terminology (Report). Committee on Accounting Procedure, American Institute of Accountants. November 1940. Archived from the original on 7 January 2014. Retrieved 31 December 2013.
  3. ^ "Department of Accounting". Foster School of Business. 2013. Archived from the original on 19 March 2015. Retrieved 31 December 2013.
  4. ^ a b Schipper, Katherine (2005). "The introduction of International Accounting Standards in Europe: Implications for international convergence". European Accounting Review. 14. Taylor & Francis Online: 101–126. doi:10.1080/0963818042000338013. S2CID 153931720. Archived from the original on 3 April 2023. Retrieved 3 April 2023.
  5. ^ a b Weber, Richard P., and W. C. Stevenson. 1981. "Evaluations of Accounting Journal and Department Quality." The Accounting Review 56 (3): 596–612.
  6. ^ a b c d e f g Horngren, Charles T.; Datar, Srikant M.; Foster, George (2006), Cost Accounting: A Managerial Emphasis (12th ed.), New Jersey: Pearson Prentice Hall
  7. ^ Lung, Henry (2009). Fundamentals of Financial Accounting. Elsevier.
  8. ^ DIWAN, Jaswith. ACCOUNTING CONCEPTS & THEORIES. LONDON: MORRE. pp. 001–002. id# 94452.
  9. ^ a b "Auditors: Market concentration and their role, CHAPTER 1: Introduction". UK Parliament. House of Lords. 2011. Archived from the original on 29 July 2022. Retrieved 1 January 2014.
  10. ^ a b "The move towards global standards". ifrs.org. IFRS Foundation and IASB. 2011. Archived from the original on 25 December 2011. Retrieved 27 April 2012.
  11. ^ "The importance of high quality accounting standards". Archived from the original on 3 April 2023. Retrieved 3 April 2023 – via ProQuest.
  12. ^ a b Robson, Keith. 1992. "Accounting Numbers as 'inscription': Action at a Distance and the Development of Accounting." Accounting, Organizations and Society 17 (7): 685–708.
  13. ^ a b A History of ACCOUNTANCY, New York State Society of CPAs, November 2003, archived from the original on 1 January 2015, retrieved 28 December 2013
  14. ^ The History of Accounting, University of South Australia, 30 April 2013, archived from the original on 28 December 2013, retrieved 28 December 2013
  15. ^ کشاورزی, کیخسرو (1980). تاریخ ایران از زمان باستان تا امروز (Translated from Russian by Grantovsky, E.A.) (in Persian). pp. 39–40.
  16. ^ Oldroyd, David & Dobie, Alisdair: Themes in the history of bookkeeping, The Routledge Companion to Accounting History, London, July 2008, ISBN 978-0-415-41094-6, Chapter 5, p. 96
  17. ^ Oldroyd, David (December 1995). "The role of accounting in public expenditure and monetary policy in the first century AD Roman Empire". The Accounting Historians Journal. 22 (2). Academy of Accounting Historians: 117–129. doi:10.2308/0148-4184.22.2.117. JSTOR 40698165.
  18. ^ Parker, L. M., "Medieval Traders as International Change Agents: A Comparison with Twentieth Century International Accounting Firms", The Accounting Historians Journal, 16(2) (1989): 107–118.
  19. ^ Medieval Traders as International Change Agents: a Comment, Michael Scorgie, The Accounting Historians Journal, Vol. 21, No. 1 (June 1994), pp. 137–143
  20. ^ Hamid, Shaari; Craig, Russell; Clarke, Frank (January 1995). "Bookkeeping and accounting control systems in a tenth-century Muslim administrative office". Accounting, Business & Financial History. 5 (3): 321–333. doi:10.1080/09585209500000049.
  21. ^ Danna, Rafael (5–7 April 2019). "The spread of Hindu-Arabic numerals in the tradition of European practical mathematics: A socio-economic perspective, thirteenth-sixteenth centuries". Conference: The Economic History Society.
  22. ^ Heeffer, Albrecht (November 2009). "On the curious historical coincidence of algebra and double-entry bookkeeping" (PDF). Foundations of the Formal Sciences. Ghent University. p. 11. Archived (PDF) from the original on 9 October 2022.
  23. ^ Mariotti, Steve (12 July 2013). "So, Who Invented Double Entry Bookkeeping? Luca Pacioli or Benedikt Kotruljević?". Huffington Post. Archived from the original on 10 September 2017. Retrieved 3 August 2018.
  24. ^ Lauwers, Luc; Willekens, Marleen (1994). "Five Hundred Years of Bookkeeping: A Portrait of Luca Pacioli" (PDF download). Tijdschrift voor Economie en Management. XXXIX (3). KU Leuven: 302. Archived (PDF) from the original on 20 August 2011.
  25. ^ Timeline of the History of the Accountancy Profession, Institute of Chartered Accountants in England and Wales, 2013, archived from the original on 11 October 2014, retrieved 28 December 2013
  26. ^ Stephen A. Zeff (2003), "How the U.S. Accounting Profession Got Where It Is Today: Part I" (PDF), Accounting Horizons, 17 (3): 189–205, doi:10.2308/acch.2003.17.3.189, archived (PDF) from the original on 21 July 2022, retrieved 16 May 2020
  27. ^ Perks, R. W. (1993). Accounting and Society. London: Chapman & Hall. p. 16. ISBN 978-0-412-47330-2.
  28. ^ Labardin, Pierre, and Marc Nikitin. 2009. "Accounting and the Words to Tell It: An Historical Perspective." Accounting, Business & Financial History 19 (2): 149–166.
  29. ^ a b Baladouni, Vahé. 1984. "Etymological Observations on Some Accounting Terms." The Accounting Historians Journal 11 (2): 101–109.
  30. ^ Pixley, Francis William: Accountancy—constructive and recording accountancy (Sir Isaac Pitman & Sons, Ltd, London, 1900), p4
  31. ^ a b "accounting noun – definition in the Business English Dictionary". Cambridge Dictionaries Online. Cambridge University Press. 2013. Archived from the original on 2 July 2015. Retrieved 30 December 2013.
  32. ^ a b "accounting noun – definition in the British English Dictionary & Thesaurus". Cambridge Dictionaries Online. Cambridge University Press. 2013. Archived from the original on 2 November 2014. Retrieved 30 December 2013.
  33. ^ "accounting". Merriam-Webster. Merriam-Webster, Incorporated. 2013. Archived from the original on 23 July 2022. Retrieved 30 December 2013.
  34. ^ "accountancy". Merriam-Webster. Merriam-Webster, Incorporated. 2013. Archived from the original on 29 July 2022. Retrieved 30 December 2013.
  35. ^ "accountancy noun – definition in the Business English Dictionary". Cambridge Dictionaries Online. Cambridge University Press. 2013. Archived from the original on 19 October 2014. Retrieved 30 December 2013.
  36. ^ "accountancy noun – definition in the British English Dictionary & Thesaurus". Cambridge Dictionaries Online. Cambridge University Press. 2013. Archived from the original on 19 October 2014. Retrieved 30 December 2013.
  37. ^ King, I. (23 October 2014). "New set of accounting principles can help drive sustainable success". Financial Times. ft.com. Retrieved 28 January 2015.
  38. ^ "What is Intercompany Accounting? | F&A Glossary | BlackLine". www.blackline.com. Retrieved 16 August 2024.
  39. ^ Beaver, Scott (3 April 2024). "What Is Intercompany Accounting? Best Practices and Management". www.netsuite.com.
  40. ^ Baiman, Stanley. 1979. "Discussion of Auditing: Incentives and Truthful Reporting." Journal of Accounting Research 17: 25–29.
  41. ^ "Audit Definition". Investopedia. Investopedia US. 2013. Archived from the original on 26 July 2022. Retrieved 30 December 2013.
  42. ^ Tredinnick, Luke (March 2017). "Artificial intelligence and professional roles" (PDF). Business Information Review. 34 (1): 37–41. doi:10.1177/0266382117692621. S2CID 157743821. Archived (PDF) from the original on 9 October 2022.
  43. ^ "Responsibilities and Functions of the Independent Auditor" (PDF). AICPA. November 1972. Archived from the original (PDF) on 23 April 2021. Retrieved 30 December 2013.
  44. ^ "1.2 Accounting information systems". Introduction to the context of accounting. OpenLearn. Retrieved 3 February 2014.
  45. ^ Pathak, Jagdish; Lind, Mary R. (November 2003). "Audit Risk, Complex Technology, and Auditing Processes". EDPACS. 31 (5): 1–9. doi:10.1201/1079/43853.31.5.20031101/78844.1. S2CID 61767095.
  46. ^ a b Droms, William G.; Wright, Jay O. (2010), Finance and Accounting for nonfinancial Managers: All the Basics you need to Know (6th ed.), Basic Books
  47. ^ "What is a Forensic Accountant? | Forensic CPA Society". Retrieved 2 August 2023.
  48. ^ Wagman, Barry E. (March 1976). "Political campaign accounting—New opportunities for the CPA". Journal of Accountancy. 141 (3): 36. ProQuest 198258865.
  49. ^ "IFAC Members". ifac.org. Archived from the original on 10 March 2016. Retrieved 25 March 2016.
  50. ^ "Accounting Bodies Network". The Prince's Accounting for Sustainability Project. Archived from the original on 3 January 2014. Retrieved 3 January 2014.
  51. ^ "Getting Started". AICPA. 2014. Archived from the original on 7 January 2014. Retrieved 3 January 2014.
  52. ^ "The ACA Qualification". ICAEW. 2014. Archived from the original on 4 January 2014. Retrieved 3 January 2014.
  53. ^ "Auditors: Market concentration and their role, CHAPTER 2: Concentration in the audit market". UK Parliament. House of Lords. 2011. Archived from the original on 28 March 2022. Retrieved 1 January 2014.
  54. ^ "Definition of big four". Financial Times Lexicon. The Financial Times Ltd. 2014. Archived from the original on 2 January 2014. Retrieved 1 January 2014.
  55. ^ "IESBA | Ethics | Accounting | IFAC". ifac.org. Archived from the original on 26 May 2016. Retrieved 25 March 2016.
  56. ^ "IAESB | International Accounting Education Standards Board | IFAC". ifac.org. Archived from the original on 16 May 2016. Retrieved 25 March 2016.
  57. ^ "IPSASB | International Public Sector Accounting Standards Board | IFAC". ifac.org. Archived from the original on 27 May 2016. Retrieved 25 March 2016.
  58. ^ Knowledge guide to UK Accounting Standards, ICAEW, 2014, archived from the original on 18 November 2018, retrieved 1 January 2014
  59. ^ "How to Become an Accountant or Auditor". U.S. Bureau of Labor Statistics. United States Department of Labor. 2012. Archived from the original on 9 July 2022. Retrieved 31 December 2013.
  60. ^ "150 Hour Requirement for Obtaining CPA Certification". AICPA. 2013. Archived from the original on 29 July 2022. Retrieved 31 December 2013.
  61. ^ "Criteria for entry". CPA UK. 2013. Archived from the original on 19 August 2013. Retrieved 31 December 2013.
  62. ^ a b "Want a Career in Education? Here's What You Need to Know". AICPA. 2013. Archived from the original on 1 January 2014. Retrieved 31 December 2013.
  63. ^ "PhD Prep Track". BYU Accounting. 2013. Archived from the original on 5 May 2019. Retrieved 31 December 2013.
  64. ^ "Accountancy Qualifications at a Glance". ACCA. 2014. Archived from the original on 6 January 2014. Retrieved 4 January 2014.
  65. ^ Kyle, McHatton. "ICAS code of ethics". www.icas.com. Archived from the original on 18 October 2018. Retrieved 18 October 2018.
  66. ^ "ACA – The qualification of ICAEW Chartered Accountants". ICAEW. 2014. Archived from the original on 11 October 2013. Retrieved 4 January 2014.
  67. ^ "European Accounting Qualifications Explained | CareersinAudit.com". CareersinAudit.com. Archived from the original on 7 October 2018. Retrieved 13 December 2017.
  68. ^ The Relevance and Utility of Leading Accounting Research (PDF), The Association of Chartered Certified Accountants, 2010, archived from the original (PDF) on 27 December 2013, retrieved 27 December 2013
  69. ^ Burchell, S.; Clubb, C.; Hopwood, A.; Hughes, J.; Nahapiet, J. (1980). "The roles of accounting in organizations and society". Accounting, Organizations and Society. 5 (1): 5–27. doi:10.1016/0361-3682(80)90017-3.
  70. ^ Oler, Derek K., Mitchell J. Oler, and Christopher J. Skousen. 2010. "Characterizing Accounting Research." Accounting Horizons 24 (4): 635–670.
  71. ^ Coyne, Joshua G., Scott L. Summers, Brady Williams, and David a. Wood. 2010. "Accounting Program Research Rankings by Topical Area and Methodology." Issues in Accounting Education 25 (4) (November): 631–654.
  72. ^ Chua, Wai Fong (1986). "Radical developments in accounting thought". The Accounting Review. 61 (4): 601–632.
  73. ^ Buchheit, S.; Collins, D.; Reitenga, A. (2002). "A cross-discipline comparison of top-tier academic journal publication rates: 1997–1999". Journal of Accounting Education. 20 (2): 123–130. doi:10.1016/S0748-5751(02)00003-9.
  74. ^ Merigó, José M.; Yang, Jian-Bo (March 2017). "Accounting Research: A Bibliometric Analysis: Accounting Research: A Bibliometric Analysis". Australian Accounting Review. 27 (1): 71–100. doi:10.1111/auar.12109. Archived from the original on 30 December 2022. Retrieved 3 December 2022.
  75. ^ Swanson, Edward (2004). "Publishing in the majors: A comparison of accounting, finance, management, and marketing". Contemporary Accounting Research. 21: 223–255. doi:10.1506/RCKM-13FM-GK0E-3W50.
  76. ^ Korkeamäki, Timo; Sihvonen, Jukka; Vähämaa, Sami (2018). "Evaluating publications across business disciplines". Journal of Business Research. 84: 220–232. doi:10.1016/j.jbusres.2017.11.024.
  77. ^ a b Astrid Ayala and Giancarlo Ibárgüen Snr.: "A Market Proposal for Auditing the Financial Statements of Public Companies" (Journal of Management of Value, Universidad Francisco Marroquín, March 2006) p. 41, UFM.edu.gt
  78. ^ Bratton, William W. "Enron and the Dark Side of Shareholder Value" (Tulane Law Review, New Orleans, May 2002) p. 61
  79. ^ "Enron files for bankruptcy". BBC News. 3 December 2001. Archived from the original on 24 March 2022. Retrieved 15 March 2008.
  80. ^ Aiyesha Dey, and Thomas Z. Lys: "Trends in Earnings Management and Informativeness of Earnings Announcements in the Pre- and Post-Sarbanes Oxley Periods (Kellogg School of Management, Evanston, Illinois, February, 2005) p. 5
  81. ^ a b c 2018 Handbook of International Quality Control, Auditing, Review, Other Assurance, and Related Services Pronouncements, The International Auditing and Assurance Standards Board, December 2018
[edit]
  • Library resources in your library and in other libraries about accounting
  • Operations Research in Accounting on the Institute for Operations Research and the Management Sciences website

Xero may refer to:

  • Xero (band), an Australian punk band
  • Xero (company), a New Zealand financial software company
  • Xero (film), an experimental 2010 German film
  • Xero (Linkin Park), an early name for the band Linkin Park, as well as a demo tape of the same name
  • Xero (SF fanzine), American fanzine published from 1960 to 1963
  • Xero (comics), comic book series and superhero created by Christopher Priest and ChrisCross
  • Xero Shoes, a brand of minimalist footwear

See also

[edit]
  • Xeros (disambiguation)
  • Zero (disambiguation)

Portrait of the Italian Luca Pacioli, painted by Jacopo de' Barbari, 1495, (Museo di Capodimonte). Pacioli is regarded as the Father of Accounting.

Bookkeeping is the recording of financial transactions, and is part of the process of accounting in business and other organizations.[1] It involves preparing source documents for all transactions, operations, and other events of a business. Transactions include purchases, sales, receipts and payments by an individual person, organization or corporation. There are several standard methods of bookkeeping, including the single-entry and double-entry bookkeeping systems. While these may be viewed as "real" bookkeeping, any process for recording financial transactions is a bookkeeping process.

The person in an organisation who is employed to perform bookkeeping functions is usually called the bookkeeper (or book-keeper). They usually write the daybooks (which contain records of sales, purchases, receipts, and payments), and document each financial transaction, whether cash or credit, into the correct daybook—that is, petty cash book, suppliers ledger, customer ledger, etc.—and the general ledger. Thereafter, an accountant can create financial reports from the information recorded by the bookkeeper. The bookkeeper brings the books to the trial balance stage, from which an accountant may prepare financial reports for the organisation, such as the income statement and balance sheet.

History

[edit]

The origin of book-keeping is lost in obscurity, but recent research indicates that methods of keeping accounts have existed from the remotest times of human life in cities. Babylonian records written with styli on small slabs of clay have been found dating to 2600 BC.[2] Mesopotamian bookkeepers kept records on clay tablets that may date back as far as 7,000 years. Use of the modern double entry bookkeeping system was described by Luca Pacioli in 1494.[3]

The term "waste book" was used in colonial America, referring to the documenting of daily transactions of receipts and expenditures. Records were made in chronological order, and for temporary use only. Daily records were then transferred to a daybook or account ledger to balance the accounts and to create a permanent journal; then the waste book could be discarded, hence the name.[4]

Process

[edit]

The primary purpose of bookkeeping is to record the financial effects of transactions. An important difference between a manual and an electronic accounting system is the former's latency between the recording of a financial transaction and its posting in the relevant account. This delay, which is absent in electronic accounting systems due to nearly instantaneous posting to relevant accounts, is characteristic of manual systems, and gave rise to the primary books of accounts—cash book, purchase book, sales book, etc.—for immediately documenting a financial transaction.

In the normal course of business, a document is produced each time a transaction occurs. Sales and purchases usually have invoices or receipts. Historically, deposit slips were produced when lodgements (deposits) were made to a bank account; and checks (spelled "cheques" in the UK and several other countries) were written to pay money out of the account. Nowadays such transactions are mostly made electronically. Bookkeeping first involves recording the details of all of these source documents into multi-column journals (also known as books of first entry or daybooks). For example, all credit sales are recorded in the sales journal; all cash payments are recorded in the cash payments journal. Each column in a journal normally corresponds to an account. In the single entry system, each transaction is recorded only once. Most individuals who balance their check-book each month are using such a system, and most personal-finance software follows this approach.

After a certain period, typically a month, each column in each journal is totalled to give a summary for that period. Using the rules of double-entry, these journal summaries are then transferred to their respective accounts in the ledger, or account book. For example, the entries in the Sales Journal are taken and a debit entry is made in each customer's account (showing that the customer now owes us money), and a credit entry might be made in the account for "Sale of class 2 widgets" (showing that this activity has generated revenue for us). This process of transferring summaries or individual transactions to the ledger is called posting. Once the posting process is complete, accounts kept using the "T" format (debits on the left side of the "T" and credits on the right side) undergo balancing, which is simply a process to arrive at the balance of the account.

As a partial check that the posting process was done correctly, a working document called an unadjusted trial balance is created. In its simplest form, this is a three-column list. Column One contains the names of those accounts in the ledger which have a non-zero balance. If an account has a debit balance, the balance amount is copied into Column Two (the debit column); if an account has a credit balance, the amount is copied into Column Three (the credit column). The debit column is then totalled, and then the credit column is totalled. The two totals must agree—which is not by chance—because under the double-entry rules, whenever there is a posting, the debits of the posting equal the credits of the posting. If the two totals do not agree, an error has been made, either in the journals or during the posting process. The error must be located and rectified, and the totals of the debit column and the credit column recalculated to check for agreement before any further processing can take place.

Once the accounts balance, the accountant makes a number of adjustments and changes the balance amounts of some of the accounts. These adjustments must still obey the double-entry rule: for example, the inventory account and asset account might be changed to bring them into line with the actual numbers counted during a stocktake. At the same time, the expense account associated with use of inventory is adjusted by an equal and opposite amount. Other adjustments such as posting depreciation and prepayments are also done at this time. This results in a listing called the adjusted trial balance. It is the accounts in this list, and their corresponding debit or credit balances, that are used to prepare the financial statements.

Finally financial statements are drawn from the trial balance, which may include:

  • the income statement, also known as the statement of financial results, profit and loss account, or P&L
  • the balance sheet, also known as the statement of financial position
  • the cash flow statement
  • the statement of changes in equity, also known as the statement of total recognised gains and losses

Single-entry system

[edit]

The primary bookkeeping record in single-entry bookkeeping is the cash book, which is similar to a checking account register (in UK: cheque account, current account), except all entries are allocated among several categories of income and expense accounts. Separate account records are maintained for petty cash, accounts payable and accounts receivable, and other relevant transactions such as inventory and travel expenses. To save time and avoid the errors of manual calculations, single-entry bookkeeping can be done today with do-it-yourself bookkeeping software.

Double-entry system

[edit]

A double-entry bookkeeping system is a set of rules for recording financial information in a financial accounting system in which every transaction or event changes at least two different ledger accounts.

Daybooks

[edit]

A daybook is a descriptive and chronological (diary-like) record of day-to-day financial transactions; it is also called a book of original entry. The daybook's details must be transcribed formally into journals to enable posting to ledgers. Daybooks include:

  • Sales daybook, for recording sales invoices.
  • Sales credits daybook, for recording sales credit notes.
  • Purchases daybook, for recording purchase invoices.
  • Purchases debits daybook, for recording purchase debit notes.
  • Cash daybook, usually known as the cash book, for recording all monies received and all monies paid out. It may be split into two daybooks: a receipts daybook documenting every money-amount received, and a payments daybook recording every payment made.
  • General Journal daybook, for recording journal entries.

Petty cash book

[edit]

A petty cash book is a record of small-value purchases before they are later transferred to the ledger and final accounts; it is maintained by a petty or junior cashier. This type of cash book usually uses the imprest system: a certain amount of money is provided to the petty cashier by the senior cashier. This money is to cater for minor expenditures (hospitality, minor stationery, casual postage, and so on) and is reimbursed periodically on satisfactory explanation of how it was spent. The balance of petty cash book is Asset.

Journals

[edit]

Journals are recorded in the general journal daybook. A journal is a formal and chronological record of financial transactions before their values are accounted for in the general ledger as debits and credits. A company can maintain one journal for all transactions, or keep several journals based on similar activity (e.g., sales, cash receipts, revenue, etc.), making transactions easier to summarize and reference later. For every debit journal entry recorded, there must be an equivalent credit journal entry to maintain a balanced accounting equation.[5][6]

Ledgers

[edit]

A ledger is a record of accounts. The ledger is a permanent summary of all amounts entered in supporting Journals which list individual transactions by date. These accounts are recorded separately, showing their beginning/ending balance. A journal lists financial transactions in chronological order, without showing their balance but showing how much is going to be entered in each account. A ledger takes each financial transaction from the journal and records it into the corresponding accounts. The ledger also determines the balance of every account, which is transferred into the balance sheet or the income statement. There are three different kinds of ledgers that deal with book-keeping:

  • Sales ledger, which deals mostly with the accounts receivable account. This ledger consists of the records of the financial transactions made by customers to the business.
  • Purchase ledger is the record of the company's purchasing transactions; it goes hand in hand with the Accounts Payable account.
  • General ledger, representing the original five, main accounts: assets, liabilities, equity, income, and expenses.

Abbreviations used in bookkeeping

[edit]
  • A/c or Acc – Account
  • A/R – Accounts receivable
  • A/P – Accounts payable
  • B/S – Balance sheet
  • c/d – Carried down
  • b/d – Brought down
  • c/f – Carried forward
  • b/f – Brought forward
  • Dr – Debit side of a ledger. "Dr" stands for "Debit register"
  • Cr – Credit side of a ledger. "Cr" stands for "Credit register"
  • G/L – General ledger; (or N/L – nominal ledger)
  • PL – Profit and loss; (or I/S – income statement)
  • P/L – Purchase Ledger (Accounts payable)
  • P/R – Payroll
  • PP&E – Property, plant and equipment
  • S/L - Sales Ledger (Accounts receivable)
  • TB – Trial Balance
  • GST – Goods and services tax
  • SGST – State goods & service tax
  • CGST – Central goods & service tax
  • IGST- integrated goods & service tax
  • VAT – Value added tax
  • CST – Central sale tax
  • TDS – Tax deducted at source
  • AMT – Alternate minimum tax
  • EBT – Earnings before tax
  • EAT – Earnings after tax
  • PAT – Profit after tax
  • PBT – Profit before tax
  • Dep or Depr – Depreciation
  • CPO – Cash paid out
  • CP - Cash Payment
  • w.e.f. - with effect from
  • @ - at the rate of
  • L/F – ledger folio
  • J/F – Journal Folio
  • M/s- Messrs Account
  • Co- Company
  • V/N or V.no. – voucher number
  • In no -invoice Number

Chart of accounts

[edit]

A chart of accounts is a list of the accounts codes that can be identified with numeric, alphabetical, or alphanumeric codes allowing the account to be located in the general ledger. The equity section of the chart of accounts is based on the fact that the legal structure of the entity is of a particular legal type. Possibilities include sole trader, partnership, trust, and company.[7]

Computerized bookkeeping

[edit]

Computerized bookkeeping removes many of the paper "books" that are used to record the financial transactions of a business entity; instead, relational databases are used today, but typically, these still enforce the norms of bookkeeping including the single-entry and double-entry bookkeeping systems. Certified Public Accountants (CPAs) supervise the internal controls for computerized bookkeeping systems, which serve to minimize errors in documenting the numerous activities a business entity may initiate or complete over an accounting period.

See also

[edit]
  • Accounting
  • Comparison of accounting software
  • POS system: records sales and updates stock levels
  • Bookkeeping Associations

References

[edit]
  1. ^ Weygandt; Kieso; Kimmel (2003). Financial Accounting. Susan Elbe. p. 6. ISBN 0-471-07241-9.
  2. ^ Chisholm, Hugh, ed. (1911). "Book-Keeping" . Encyclopædia Britannica. Vol. 4 (11th ed.). Cambridge University Press. p. 225.
  3. ^ "History of Accounting". Fremont University. Retrieved 2022-07-15.
  4. ^ "Pittsburgh Waste Book and Fort Pitt Trading Post Papers". Guides to Archives and Manuscript Collections at the University of Pittsburgh Library System. Retrieved 2015-09-04.
  5. ^ Haber, Jeffry (2004). Accounting Demystified. New York: AMACOM. p. 15. ISBN 0-8144-0790-0.
  6. ^ Raza, SyedA. Accountants Information. p. Accountant in Milton Keynes.
  7. ^ Marsden,Stephen (2008). Australian Master Bookkeepers Guide. Sydney: CCH ISBN 978-1-921593-57-4
[edit]
  • "Book-Keeping" . Encyclopædia Britannica. Vol. IV (9th ed.). 1878. pp. 44–47.
  • Guide to the Account Book from Italy 1515–1520